Setting Availability for Multiple Calendars under 1 User

To set up availability for one user who needs separate times for different positions or calendars, follow these steps to ensure the correct scheduling without overlap.

Setting Up Availability for Multiple Positions

1. Assess Current User Availability:
   • Log in to your account.
   • Navigate to the user profile to check the current availability settings.
2. Plan the Schedule:
   • Determine the specific times needed for each position.
   • Example:
     • Residential Cleaning Technician: 10:00 AM – 10:15 AM
     • Office Assistant: 9:00 AM – 9:15 AM

Update Calendar Availability

3. Edit Calendar for Residential Cleaning Technician:
   • Go to the Calendars section.
   • Select the Residential Cleaning Technician calendar.
   • Click on Edit and set the availability to 10:00 AM – 10:15 AM.
   • Apply these settings Monday through Friday.
   • Save the changes.
4. Edit Calendar for Office Assistant:
   • Select the Office Assistant calendar.
   • Click on Edit and set the availability to 9:00 AM – 9:15 AM.
   • Apply these settings Monday through Friday, or as needed.
   • Save the changes.

Update User Availability

5. Edit User Availability:
   • Go to the User Availability section within the staff profile.
   • If necessary, set a general availability (e.g., 12:00 AM – 12:00 AM) to ensure some availability is always visible.
   • Copy these settings to all relevant days.

Verify Changes

6. Check Availability for Each Position:
   • Go back to the Calendars section.
   • Select Residential Cleaning Technician and click on Schedule to verify the 10:00 AM – 10:15 AM slot is available.
   • Select Office Assistant and click on Schedule to verify the 9:00 AM – 9:15 AM slot is available.

Final Steps

7. Check for Conflicts:
   • Ensure there are no overlaps or conflicts with other calendar events.
   • Make any necessary adjustments to avoid scheduling conflicts.
8. Document and Communicate Changes:
   • Take snapshots of the updated schedules.
   • Send updates to relevant stakeholders or team members to inform them of the changes.

By following these steps, you can successfully set up and manage different availability times for a single user across multiple positions, ensuring efficient and conflict-free scheduling.