Modify Availability to Use “Date Specific Hours” (Switch User/Calendar Availability)

To modify a calendar for customers so they can add their own interviews ad hoc, you need to set the availability within the calendar and not the user. Follow these steps to ensure the correct setup.

Steps to Modify Calendar Availability

1. Review Current User Availability:
   • Check the user’s current availability settings.
   • Example: The user has availability from 10:00 AM to 1:00 PM in 30-minute blocks on Tuesdays and Wednesdays.
2. Access the Calendar Section:
   • Navigate to the Calendars section within the account.
3. Modify Calendar Availability:
   • Select the relevant calendar to update.
   • Change the availability to reflect the desired time blocks.
   • Set the availability to 10:00 AM to 1:00 PM in 30-minute increments for Tuesdays and Wednesdays.
4. Set Staff Availability:
   • Go to the Staff section.
   • Ensure the staff availability is set to a wide range, such as 8:00 AM to 5:00 PM from Monday to Friday.
   • Save the changes.
5. Update Calendar Specific Availability:
   • Go back to the calendar and ensure the specific time slots are correctly set for the desired days.
   • Example: Tuesdays and Wednesdays from 10:00 AM to 1:00 PM.
   • Save the changes.

Example Configuration

1. Calendar Availability:
   • Days: Tuesdays and Wednesdays
   • Time: 10:00 AM to 1:00 PM
   • Blocks: 30 minutes
2. Staff Availability:
   • Days: Monday to Friday
   • Time: 8:00 AM to 5:00 PM

Verifying Changes

1. Check Availability:
   • Ensure that the calendar reflects the correct availability.
   • Test by viewing the scheduling page to confirm the availability is shown correctly for Tuesdays and Wednesdays.
2. Make Adjustments if Needed:
   • If the availability does not display correctly, revisit the calendar settings and ensure all configurations are accurate.
   • Double-check the dates and times to confirm they match the intended schedule.
3. Save and Update:
   • Once all settings are verified and correct, save and update the calendar.
   • Review the changes to ensure they are applied correctly.

Final Steps

1. Review and Confirm:
   • Check the scheduling interface to ensure that the new availability is correctly displayed and that customers can book interviews within the specified time slots.
2. Communicate Updates:
   • Inform relevant stakeholders or team members about the changes to the calendar setup.
   • Provide instructions if necessary on how to manage and use the new availability settings.

By following these steps, you ensure that the calendar is set up correctly, allowing customers to add their own interviews within the specified availability, making the process smooth and efficient.